Inventorization Act¶

Introduction¶

You can find the Inventory Inventory Act in the Inventory module under the Reports section:

In the opened window, specify when the inventory starts and ends.

Starts, Ends - when the inventory starts and ends. Fill in not only the date, but also the hour and second accuracy.
Locations - specify from which warehouse “location” the items are inventoried.
Filling Form - this is the inventory form adapted for manual entry of actual quantities.
Products whose quantity has changed are shown at the top of the table - can be marked.
Combine locations - can be marked.
Combine serial numbers - can be marked.
Vertical sheet - by default, a vertical sheet is printed, but there is an option to print a horizontal sheet.
Accounting date - fill in the inventory accounting date.
Select inventory adjustment - optional.

You may also enter the basis for preparation, date, chairman of the commission, members, materially responsible persons, accountant, etc.

When “Filling Form” is selected:

When “Filling Form” is not selected:

Shortage/Surplus is calculated by subtracting the Accounting Quantity from the Actual Balance. At the bottom of the act, the Shortage value is shown with a minus sign, and the Surplus with a plus sign.
It is very important to note that the inventory act itself does not take data from what happened on the Inventory Day with transfers (IN, OUT, Internal, Write-offs). However, if this was done, it distorts the act with values. For example, if you conducted an inventory on 2023-12-28 and an OUT operation occurred on that day, the product is no longer in the warehouse, but the inventory was already started, and in this case, it is recorded that the quantity remained as it was unless a quantity adjustment was made during the inventory. This is a very important point: no transfers can be made during the inventory, except for the inventory adjustments themselves.